Booking across multiple channels
Use the functions of your selected modules in a browser and on mobile. Other channels are introduced according to your needs.
Explore booking channelsCommercial properties and workplaces
We make complex booking easy to manage.
Spaces, workstations and property services together. Adapted to your organization’s structures and ways of working.
Business parks · Companies and corporate groups · Shared premises · Public administration
Our commercial property and workplace customers
What would you like to make easier?
Choose a use case to explore the process, features and software view.
A meeting is more than a room booking.
Combine the room, catering and visitors in one service process.
1Choose a room
2Add services
3Confirm the booking
4Coordinate delivery
For people booking
The right spaces and services are easy to find.
For service teams
Catering orders for the restaurant and visitor details for reception.
For administrators
Customer-specific permissions, price lists and invoicing data.
Combine room bookings with services
- Book through a calendar, search, map, Outlook or a conversation with the AI assistant
- Add catering, visitors and required equipment to your booking
- Define room-specific terms, permissions and approvals
- Manage recurring bookings and divisible or combinable spaces
Channels and services are selected to suit your needs.
An office day begins with the right workstation.
Check availability and book a place that suits your needs.
1Choose a day
2Find a workstation
3Make a booking
4Track use
For employees
See workstation locations, equipment and availability.
For the workplace team
Manage workstation availability and booking rules.
For administrators
Information on utilization and workstation sufficiency.
Flexible workstation bookings
- Book from a floor plan or based on an area’s capacity
- Find a workstation by location, equipment and availability
- Book for a colleague too and plan shared office days for your team
- Manage recurring bookings, permissions and booking restrictions
- Track workstation use and utilization
Plan your working day with the AI assistant
Describe your working day’s needs in your own words and refine them through a conversation with the Timeworks AI assistant.
Example conversation
- User
I need a workstation for tomorrow.
- AI assistant
Which location are you going to, and what kind of workstation suits your needs?
Channels and services are selected to suit your needs.
Make catering part of your meeting.
Order services while booking the room.
1Choose a meeting
2Add catering
3Confirm the order
4Coordinate delivery
For people booking
Add services easily to the same booking.
For the restaurant
Up-to-date orders and delivery details.
For administrators
Information on services delivered for reporting.
Book a space and services together
- Order catering when booking a room or through Outlook
- Send information to the property’s restaurant and reception services
- Add extra services to events and group visits
- Collect service delivery information for reporting and invoicing data
Channels and services are selected to suit your needs.
Manage visits from arrival to departure
Register visitors in advance, manage arrivals and record departures in the same system. Reception sees an up-to-date overview of visits, and the host receives a notification when their guest arrives.
1Register visitors
2Send to reception
3Record arrival
4Notify the host
5Record departure
For visitors
Smooth arrival and service.
For reception
Up-to-date visit details and visitor badges.
For administrators
Organization-specific registers and retention periods.
Key visitor management features
- Register visitors as part of room booking
- Record arrivals and departures and track visitor status
- Use visitor badges and notifications to the host
- Manage organization-specific registers and data retention periods
Channels and services are selected to suit your needs.
An event from registration to delivery.
Combine participants, spaces and services in one process.
1Create an event
2Open registration
3Communicate with participants
4Track outcomes
For participants
Clear registration and confirmation.
For organizers
Manage capacity, waiting lists and participants.
For administrators
Outcomes and reports in the same system.
From registration to delivery
- Create and publish events
- Define capacities, waiting lists and registration forms
- Manage paid and free events
- Send automated confirmations and reminders
- Include extra services and track outcomes with reports
Channels and services are selected to suit your needs.
Book a space for the workday or a visit.
Car and bicycle space bookings for staff and visitors.
1Choose a time
2Find a suitable space
3Confirm the booking
4Arrive at the property
For people booking
A car or bicycle space booked before arrival.
For property services
Manage spaces, booking rules and permissions together.
For administrators
Monitor bookings and utilization through reports.
A suitable space before arrival
- Booking car and bicycle spaces for employees and visitors
- Selecting a space from a map or based on an area’s capacity
- Recurring bookings and parking memberships
- Booking charging spaces and recording vehicle details
- User-specific permissions, prices and terms of use
Channels and services are selected to suit your needs.
A booking solution for demanding office environments
Timeworks is a comprehensive, configurable booking solution for managing business parks, environments with multiple organizations and demanding office environments. The solution consists of flexible modules that can be introduced in stages. It suits everything from individual buildings to portfolios of properties. Multilingual interfaces also support international organizations and tenants.
Shared resources, your own ways of working
Each organization can operate independently with its own spaces and services, while shared resources can be made available under controlled rules. Tenants can book their own workstations, meeting rooms, parking and catering within the same solution.
Booking benefits included in tenant agreements
Tenant agreements can include free hours of use for selected spaces or groups of spaces. Timeworks accounts for the allowance during booking and notifies the tenant when it has been used up.
Explore pricing and booking allowances- Management of shared spaces, workstations and services
- Role-based views for tenants, reception, restaurants and administrators
- Booking through a calendar, map, Outlook or mobile device
- Flexible pricing and customer-specific agreements
- Single sign-on in environments with multiple organizations
- Reporting on bookings and resource utilization
The foundation for every use case
A solution that adapts to the way you work.
Shared features included in every Timeworks installation adapt to the way your organization works.
Customers and organizational structures
Manage properties, tenants, organizations and departments together.
Explore organization managementConfigurable forms and service processes
Questions, required fields, approvals and views that suit the way you work.
Explore forms and service processesCommunication at every booking stage
Communication is included in every installation. Choose the email and SMS templates your organization needs.
Explore communicationIntegrations
Timeworks connects your systems and adapts to future needs.
Mercantus designs and implements integrations to meet your needs. The solution can be extended as your operations and systems evolve.
Single sign-on
Smooth access with your organization’s own accounts.
Microsoft 365 and Outlook
Book spaces and services using a familiar tool.
Financial management
Bring booking invoicing data into financial management.
Payment systems
Make payments part of the customer’s booking process.
Access control and locking
Bookings and access to spaces work together.
Information display solutions
Current booking status and wayfinding on site.
These highlights are examples of our implementations. We also design other connections to meet your needs.
All integration possibilitiesAn experienced partner alongside your system
An experienced partner since 2005
SaaS service provided within the EU
Development, delivery and maintenance team based in Finland.
Information security and logging
Information security is regularly assessed by independent experts.
Accessible use
WCAG AA accessibility and views that adapt to different devices.
Planned implementation
Implementation follows an established process. Together, we plan responsibilities, the schedule and delivery to meet your organisation's needs.
Training and support in Finnish
Support for system implementation and daily use.
Continuous development
Long-term product development guided by customers’ needs.
Does booking involve more than a calendar entry?
Let’s explore the Timeworks solution that suits you.